Present findings on a situation to someone who has to act on them, and recommend what to do next.
Writing for: A named figure in authority who asked for the report — a head teacher, a council, a manager. They want conclusions, not atmosphere.
Register: Formal
Length: Usually 250–400 words. Check the mark scheme for your paper.
Audience: A named figure in authority who asked for the report — a head teacher, a council, a manager
Title
A plain, specific title. Not a creative one.
Report on the Condition of the School Library
To / From / Date
Only if the task implies a formal document. Keep it to one line each.
To: The Head Teacher From: Head of Student Council
Introduction
State the purpose and how you gathered the information, in two or three sentences. No scene-setting.
This report sets out the findings of a survey of 120 students conducted in March, and recommends three changes to library provision.
Findings
The body. One sub-heading per issue. Factual, impersonal, evidenced — give numbers where the task supplies them.
Conclusion
Draw the findings together into a judgement. Do not introduce new information here.
Recommendations
Numbered, specific, and achievable. Each one should follow visibly from a finding.
1. Extend opening hours to 17:30 on weekdays.
Content
Language
Word counts, paper numbers and mark allocations are set by the syllabus for your session and change between series. Always check your current syllabus and your teacher's guidance before relying on a length or a mark split given here.
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